Day-of Coordination

On the day support

You’ve put in the work to plan your event, now you need someone to make sure everything runs smoothly on the day.

Our Day-of Coordination service ensures that setup, logistics, and execution are handled seamlessly, so you can focus on the experience instead of managing the moving pieces. One of our experienced Event Planners will be on-site to oversee every detail, keeping everything on track, troubleshooting issues, and making sure your event unfolds exactly as planned.

Even the most well-planned events come with unexpected challenges. Vendors run late, last-minute changes happen, and small details can slip through the cracks. With a professional on-site, you can be confident that every element, big or small, is taken care of.

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    Speed quote

    To receive a speed quote, fill out this questionnaire.

    A speed quote is where you give us the basic details and we send you a rough range to see if it makes sense to book a meeting to discuss. Next steps would be booking a meeting to give you a full quote

    Quote
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    Full quote

    To receive a full quote, book an exploratory call with us.

    A full quote is where we spend 30 mins with you on a call exploring the full details of your event and give you an exact quote. Next steps after approving the quote would be moving to contract stage

    Meeting

Key Features

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    Before the Event

    1 hour briefing where we get up to speed on your event, priorities, and key details.

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    On the Day

    We oversee vendor setup, ensuring everything is in place and on time.

    We manage the event timeline and keep everything running smoothly.

    Troubleshoot any last-minute challenges without disrupting the experience.

    Ensure vendors, staff, and key players are where they need to be.

    Act as the go-to person so you’re free to focus on your guests.

  • Crowd of people socializing at an outdoor rooftop event with string lights, tables with food and drinks, and trees in the background.

    After the Event

    1 hour retrospective where we do a debrief session to review how everything went and offer insights for future events.

Event Roles

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Every successful event is built on the right team. Below you’ll find a catalog of the event roles we offer, from producers and designers to logistics, tech, and guest experience, each one essential to bringing your vision to life.

Why Shift + Alt Events?

At Shift + Alt Events, we specialize in ensuring events unfold exactly as planned.

Our team has the experience, attention to detail, and quick problem-solving skills needed to keep everything on track. With us handling the logistics, you get to be fully present, whether that means networking, celebrating, or simply enjoying the moment.

 FAQs

  • A full Event Planner is involved from the very beginning, handling vendor sourcing, design, budgeting, and more. Our Day-of Coordination service is designed for clients who have already planned their event but need a professional to manage everything on the day itself. We step in to make sure your hard work comes to life exactly as you envisioned.

  • That’s exactly why we’re there. Whether it’s a late vendor, a tech issue, or a sudden timeline shift, we handle the unexpected calmly and efficiently, so you don’t have to worry. You may not even know there was a hiccup at all.

  • Our standard Day-of Coordination service includes one experienced Event Planner on-site. If your event is especially large or logistically complex, we’ll recommend additional support (with clear pricing and details) so everything runs smoothly.

  • Day of Coordination is right for you if you’ve planned the event, but need a professional to manage the day of only. You want to be present at your own event instead of managing behind the scenes.

  • We oversee and coordinate all setup, (which includes decor) to ensure everything is where it needs to be and on time.