Event
Communications
Strategic. Seamless. Human.
We don’t just manage your guest list—we design and deliver a curated communications journey that:
Increases attendance
Delights VIPs & sponsors
Reduces stress for your internal team
LEVEL ONE CONTENTS
✓
Internal event team communications
(including performers)
✓
✓
Advise on key communications and timing
Shift + Alt Events advises on what communications are important and when they should be sent as part of the comms strategy
✓
✓
Recommend best guest list platform
Shift + Alt Events recommends the best guest list management platform for the event
✓
✓
Recommend best email platform
Shift + Alt Events recommends the best email automation platform for the event
✓
✓
Draft guest communications
Shift + Alt Events drafts communications
✓
✓
Create custom invite on Shift+Alt site with RSVP & Google Sheet
Shift + Alt Events creates a bespoke invite with custom RSVP fields on the Shift + Alt Events website. Invites auto populate a Google Sheet that the client has access to
✓
LEVEL TWO CONTENTS
LEVEL TWO CONTENTS
✓
Internal event team communications
(including performers)
✓
✓
Advise on key communications and timing
Shift + Alt Events advises on what communications are important and when they should be sent as part of the comms strategy
✓
✓
Recommend best guest list platform
Shift + Alt Events recommends the best guest list management platform for the event
✓
✓
Recommend best email platform
Shift + Alt Events recommends the best email automation platform for the event
✓
✓
Draft guest communications
Shift + Alt Events drafts communications
✓
✓
Create custom invite on Shift+Alt site with RSVP & Google Sheet
Shift + Alt Events creates a bespoke invite with custom RSVP fields on the Shift + Alt Events website. Invites auto populate a Google Sheet that the client has access to
✓
✓
Send all standard guest communications
Shift + Alt Events sends the below guest communications: Save the date, Calendar invite, Invite, Confirmed guests confirmation email, Confirmed guest event reminder / key update emails, Thank you emails
✓
✓
Chase unresponsive guests and calendar declines
Shift + Alt Events chases guests: Chasing invites, Chasing calendar invite declines
✓
✓
Track and manage guest list
Shift + Alt Events manages the guest list, keeping it updated
✓
✓
Manage guest accommodation
Shift + Alt Events manages accommodation: Whether it’s required, Book accommodation, Sends accommodation info to guests, Troubleshoots issues, Maintains room list
✓
✓
Handle guest, speaker & sponsor inquiries
Shift + Alt Events manages all guest, speaker and sponsor questions
✓
✓
Design and send feedback forms
Shift + Alt Events designs event feedback forms and gathers feedback from guests
✓
LEVEL THREE CONTENTS
LEVEL THREE CONTENTS
✓
Internal event team communications
(including performers)
✓
✓
Advise on key communications and timing
Shift + Alt Events advises on what communications are important and when they should be sent as part of the comms strategy
✓
✓
Recommend best guest list platform
Shift + Alt Events recommends the best guest list management platform for the event
✓
✓
Recommend best email platform
Shift + Alt Events recommends the best email automation platform for the event
✓
✓
Draft guest communications
Shift + Alt Events drafts communications
✓
✓
Create custom invite on Shift+Alt site with RSVP & Google Sheet
Shift + Alt Events creates a bespoke invite with custom RSVP fields on the Shift + Alt Events website. Invites auto populate a Google Sheet that the client has access to
✓
✓
Send all standard guest communications
Shift + Alt Events sends the below guest communications: Save the date, Calendar invite, Invite, Confirmed guests confirmation email, Confirmed guest event reminder / key update emails, Thank you emails
✓
✓
Chase unresponsive guests and calendar declines
Shift + Alt Events chases guests: Chasing invites, Chasing calendar invite declines
✓
✓
Track and manage guest list
Shift + Alt Events manages the guest list, keeping it updated
✓
✓
Manage guest accommodation
Shift + Alt Events manages accommodation: Whether it’s required, Book accommodation, Sends accommodation info to guests, Troubleshoots issues, Maintains room list
✓
✓
Handle guest, speaker & sponsor inquiries
Shift + Alt Events manages all guest, speaker and sponsor questions
✓
✓
Design and send feedback forms
Shift + Alt Events designs event feedback forms and gathers feedback from guests
✓
✓
Manage guest accommodation
Shift + Alt Events manages accommodation: Whether it’s required, Book accommodation, Sends accommodation info to guests, Troubleshoots issues, Maintains room list
✓
✓
Send tailored comms to VIPs, speakers, sponsors
Shift + Alt Events sends tailored communications to guests outside of general attendees (speakers, VIPs, sponsors, partners, co-hosts, etc.): Save the date, Invite, Calendar invite, Confirmation email, Reminder emails, Thank you emails
✓
✓
Use white label inbox for guest-facing comms
Client provides a white label email for Shift + Alt Events Planner to use; Shift + Alt runs inbox and sends guest/speaker/sponsor comms from that. Event team comms stay on Shift + Alt Events email
✓
✓
Update client website with event info (e.g., agenda)
Shift + Alt Events facilitates updates to the client’s website re the agenda
✓